تعلن منظمة اكتد الفرنسية في الاردن عن حاجتها الى :
1- Project Development Archiving and Control Assistant
GENERAL SUMMARY ABOUT THE POSITION:
The Programme Quality & Control assistant works under the direct line management of the Programme Quality Control Officer, under the general management of the Project Development Manager. In direct coordination with the Project Development Officers, the Programme Quality and Control Assistant is responsible for collating and organising programme documentation from the field team such as distribution lists, activity completion certificates, anonymised beneficiary databases and any other related programme documents, in both soft and hard copies (when relevant) and files these in relevant folders.
RESPONSIBILITIES:
- Collecting programme documentation from programme field teams.
- Following-up regularly with the field teams to ensure all programme documentation has been received, as per Programme documentation checklist.
- Assessing, organizing and coding documentation.
- Updating files/folders, and filing documentation in appropriate files.
- Retrieving records on request and forwarding these to relevant parties.
- Following policies and confidentiality dictations to safeguard data and information.
- Collecting missing documents from Amman office and field offices.
- Providing the audit department with all documents they ask for to conduct audits and collect them back.
- Any other related task assigned by line manager or head of department.
REQUIRED SKILLS KNOWLEDGE & EXPERIENCE:
- University degree or proven similar experience of at least 1 year (e.g. file clerk experience).
- Excellent knowledge of MS Office and office equipment such as photocopier, scanner etc.
- Good command of English both oral and written.
- Computer literate and good command of Excel.
- Strong organizational and time management skills.
- Great attention to detail.
- Ability to work simultaneously on multiple tasks.
- Willingness and ability to work effectively with a wide variety of people.
- Ability to work as a part of a team.
- NGO\INGO experience is a preferred
شهادة جامعية أو خبرة مماثلة مثبتة لمدة سنة واحدة على الأقل (مثل خبرة كاتب الملفات).
معرفة ممتازة بـ MS Office والمعدات المكتبية مثل آلة التصوير والماسح الضوئي وما إلى ذلك.
إجادة اللغة الإنجليزية الشفوية والمكتوبة.
إلمام بالحاسوب وإتقان جيد لبرنامج Excel.
المهارات الإدارية التنظيمية والوقت قوية.
اهتمام كبير بالتفاصيل.
القدرة على العمل في وقت واحد على مهام متعددة.
الرغبة والقدرة على العمل بفعالية مع مجموعة متنوعة من الأشخاص.
القدرة على العمل كجزء من فريق.
يفضل تجربة المنظمات غير الحكومية / المنظمات الدولية غير الحكومية
Other benefits provided to ACTED staff:
· Vacations Right: 2.0-day leave per calendar month.
· Health insurance, level “A”.
· Social security.
· Mobile phone and SIM card.
Salary Amount : 745(JOD) Jordanian Dinar Only
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2- Project Development Archiving and Control Officer
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2- Project Development Archiving and Control Officer
GENERAL SUMMARY ABOUT THE POSITION:
The Programme Quality & Control Officer will collate and organise programme documentation from the field team such as distribution lists, activity completion certificates, anonymised beneficiary databases and any other related programme documents, in both soft and hard copies (when relevant) and files these in relevant folders. The Programme Quality & Control Officer will also be in charge of developing programme documentation checklists and following-up with relevant focal points in the Programme team to ensure all necessary documents are appropriately filed. Under the supervision of the Project Development Manager and in direct coordination with the Project Development Officers, the Programme Quality & Control Officer will be responsible for programme document files related to all ACTED’s ongoing projects. The Programme & Quality Officer will also be responsible for line managing the Programme and Quality Assistant (when relevant).
RESPONSIBILITIES:
- Collecting programme documentation from programme field teams.
- In coordination with Project Development Officers, share Programme documentation checklist with field teams and follow-up regularly to ensure all soft copies are appropriately filed on the server and hard copies in respective folders.
- Assessing, organizing and coding documentation.
- Creating and updating files/folders, and filing documentation in appropriate files.
- Retrieving records on request and forwarding these to relevant parties.
- Developing an efficient filing system and tracking tools to make updating and retrieving files easier.
- Following policies and confidentiality dictations to safeguard data and information.
- Collecting missing documents from Amman office and field offices.
- Providing the audit department with all documents they ask for to conduct audits and collect them back.
- Any other related task assigned by head of department.
REQUIRED SKILLS KNOWLEDGE & EXPERIENCE:
- University Degree or diploma is required.
- Proven similar experience for at least 2 years (e.g. file clerk experience).
- Excellent knowledge of MS Office and office equipment such as photocopier, scanner etc.
- Good command of English both oral and written.
- Computer literate and good command of Excel.
- Strong organizational and time management skills.
- Great attention to detail.
- Ability to work simultaneously on multiple tasks.
- Willingness and ability to work effectively with a wide variety of people.
- Ability to work as a part of a team.
- NGO\INGO experience is preferred
- Past experience in management is an asset.
Other benefits provided to ACTED staff:
- Vacations Right: 2.0-day leave per calendar month.
- Health insurance, level “A”.
- Social security.
- Mobile phone and SIM card.
- Salary Amount : 1059(JOD) Jordanian Dinar Only
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