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We are The European Union (EU) is an economic and political partnership between 28 European
countries. It plays an important role in international affairs through diplomacy, trade,development aid and working with global organisations. Abroad, the EU is represented throughmore than 140 diplomatic representations, known also as EU Delegations, which have a similarfunction to those of an embassy.
The EU Delegation to Yemen represents the European Union in Yemen and, as a diplomaticmission, works closely with the Member State Embassies and Missions represented in Yemen.The Delegation Yemen is temporarily and officially located in Amman under the EU Delegationto Jordan as its Sub-Office. Due to security constraints, all staff is operating in Amman under thesupervision of the Head of Delegation Yemen.
We offerA post of Secretary AL-3 for a temporary contract for 70 days from mid July 2019.Under this post, the recruited person will be attributed functions depending on the needs of theAdministration team in close coordination with Head of Administration Yemen.Upon recruitment, the successful candidate will occupy a specific job function as Secretary – thisjob function may be changed in accordance with the needs of the Administration team.Under this job function the successful candidate will serve as support staff to the AdministrationSection and provide high quality secretarial support in the implementation of the administrativeprocedures under the supervision of the Head of Administration.
Main Tasks- To coordinate appointments and diary of Head of Administration, liaising as necessary with colleagues and contacts.
- Back up for the secretary of Head of Delegation and Head of Political Section
- Filing and up-keeping of the filing system and archives of the Administration.
- Support the planning and coordination of daily Political Section visibility actions and events;
- Manage incoming and outgoing demands of visibility material;
- Draft and edit content for Social Media platforms;
- Assist in producing a quarterly Delegation newsletter;
- Update EU Delegation picture and video databases;
- Prepare tables, charts, reports and presentations;
- Update lists of service providers;
- Update EU Delegation general mailing list; Organise folders with speeches, speaking points and press releases;
- Monitor visibility work from EU Headquarters and other EU Delegations to look for best visibility practices;
- To undertake other assignments that may be requested in view of the efficient functioning of the Section or the Delegation.
- Any other secretarial and clerical duties as directed.
- Visa prior authorisation, visa on missions,
- Assist in organising visits from Headquarters, including High-Level visits, visits from other International Institutions and other companies. Prepare programs and assist in protocol issues for these in-coming missions;
NB: the above list is indicative, not exhaustiveThe successful candidate will be working in the Sub-Office Yemen of the EU Delegation Jordan,located in Amman.The working hours are 37.5 per week (from Sunday to Thursday).We offer a competitive position in an international environment. Benefits, such as medicalinsurance, are offered to employees and their families under certain conditions.
We're looking forWe're looking for an energetic person and able to handle several strands of work in parallel in ahigh pressure environment. An ability to work well with others is vital.Previous experience working in the public, private or international organisation sectors and assecretary would be an asset.Knowledge about Yemen would be highly appreciated.
Job requirementsEducation and Training
- Secondary education and a degree in secretarial work
Experience- 1 year of executive secretarial/office experience.
- Previous work with embassies or diplomatic missions would be an asset.
Knowledgea. Specialist knowledge (know what)Knowledge of European Union, its rules and functioning would be an asset.b. Technical knowledge (know how)Computer literate (and knowledge of commonly used programs such as Word, Excel,PowerPoint and other MS Office programs)Knowledge of EU informatics tools (ABAC, ARES, CRIS, MIPS etc.) would be an asset.c. Diplomatic protocol and procedures
Skillsa. Linguistic skillsGood command of Arabic and English (written and spoken).Working knowledge in French (read and spoken) is considered an assetb. Communication skillsExcellent oral and written communications skills with external and internal contacts.c. Interpersonal skillsAble to work as a team member with good inter-personal skills.Ability to work in a multicultural environment.Ability to negotiate at all levels in a multicultural and multilingual environment.d. Intellectual skillsAbility to understand and contribute to effective and efficient administration andprocedures of the Admin team.e. Management skillsCapacity to focus on priorities and to organize work to deliver on time.Attention to detail and accuracy.Personal qualitiesCapable of producing high quality results within often tight deadlines.
How to applyPlease send your application and supporting documents, to the attention of the Head of
Administration, to the functional mailbox DELEGATION-YEMEN-RECRUITMENT@eeas.europa.eu, indicating as subject: ADMIN3. The package should
include a motivation letter and a detailed CV in "Europass" format available under:http://bit.ly/2b6SvTD.
After examination of the files, applicants who meet the requirements will be invited to writtentests at a venue and date to be decided at a later stage.Unsuccessful applicants will not be notified at this stage.Applicants succeeding the written exams will be further invited to an oral interview at a venueand date to be decided at a later stage.The Delegation would wish the successful candidate to take up his/her appointment shortly afterthe satisfactory completion of the selection process which is likely to be beginning of February2018.The deadline for applications is: 12 June 2019Applications received after this date will not be considered.The Delegation will not supply additional information or discuss the selection procedure by
telephone, please address any queries concerning this procedure toDELEGATION-YEMEN-RECRUITMENT@eeas.europa.eu
Monday, June 3, 2019June 03, 2019
وظائف شاغرة لدى بعثة الاتحاد الاوروبي في الاردن
By واحة الوظائف
Monday, June 3, 2019