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The Finance Officer ensures that the cash box and cashbooks are perfectly maintained, as well as monitoring, inputting and mission archiving accounting documents.
S/He is in charge of his/her cash box security.
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Main tasks:
- Establish a statement of needs for liquid assets in consultation with the Finance Coordinator and Senior Accountant
- In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)
- In coordination with HR department manage the payments related to expats’ family pack.
- Manage the monthly payment for the Tax department, and follow up with the Tax dept. and Social security to confirm the payment.
- Follow up the payments on the Health insurance tracker.
- Manage all financial documents for daily coordination payment such as Per diem, allowances, receipts of payment or cheques in accordance with SI procedures
- Collect boarding passes from travelers upon their returns and attach with the tickets invoices.
- Carry out withdrawals and payment of advances, in accordance with established procedures.
- Record budget allocations and accounting codes of the expenses
- Before recording, check that the supporting documents complies with Solidarités International procedures
- Ensure that accounting documenting are translated into English.
- Ensure the voucherization at coordination level is done.
- Convert currencies at the line manager’s request.
- Check cash balances daily and report any discrepancies to the line manager.
- Archive accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation
- Ensure cash box security and confidentiality of information
- Receive the cash forecast from the other department to assess the monthly needs
Experience and Education :
Minimum 1 year of professional experience in Finance
Very Good in English Written & Spoken.
Diploma in accountancy/business/administration
Experience with International NGOs desirable
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