تعلن شركة البحر الأبيض المتوسط للملاحة - الأردن عن حاجتها الى :
Administrative Assistant
الوصف ومتطلبات الوظيفة :
Supports Agency Management administratively and attends to any office services by implementing administrative systems, procedures, and policies, and monitoring any required administrative projects.
Preserves effective and efficient telecommunication system at the agency: by Answering all incoming calls with a courteous tone, monitoring logs, and directing calls properly to the concerned employees or department, daily.
Updates Consignees with their cargo arrival dates with a proper time manner: by managing all arrival notices as follows:
Sends the arrival notices to all IMO Cargo consignees 3-4 days prior to vessel arrival Automatically via IBOX system (email) or via fax - email along with the official required letters of removing IMO posters.
Sends the arrival notices to all consignees 2 days prior to vessel arrival Automatically via IBOX system (email).
Ensures operation of Agency equipment’s: by maintaining equipment inventories; calling for repairs; evaluating new equipment and techniques. (Monthly and when needed).
Maintains Agency stationary, giveaways and supplies inventory within the budget: by checking stock to determine inventory level; placing orders; and verifying receipt of supplies. (Monthly)
Maintain Database, proper communication and smooth work flow by: backing up emails and relative correspondences, keeping managing director, direct managers and concerned parties read in copy in all emails, taking prior approvals to vacations, personal leaves, and keeping the state of job and the relative job passwords available and known to direct manager/ and or back up daily.
Maintains Technical and professional knowledge: by being updated of new regulations, participating in training courses and workshops, reading professional related publications.
Contributes to team effort and achieving Principal and company mission: by performing any given task and completing the results as needed.
Acts as a backup for the HR in managing Agency employee’s attendance
للتقديم من هنا
