PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions in Amman, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direction of the Subgrant & Capacity Building Compliance Manager, the Subgrant & Capacity Building Compliance Officer is responsible for monitoring subgrants and subgrantees to ensure compliance with the terms and conditions of the subgrant agreement. The Subgrant Compliance Officer is also responsible for tracking subgrants and subgrantee requirements and for maintaining all subgrant financial files.
ESSENTIAL JOB FUNCTIONS:
Sub-Grant Financial Management
- Conduct subgrantee pre-award assessments and assist with recommendations of modifications to the sub-grant agreement and/or monitoring plan to lessen financial and compliance risks.
- Assist the Sub-grant Compliance Manager in the preparation and review of sub-grant agreements.
- Assist the Sub-grant Compliance Managers with recommendation special award conditions to be completed by grantees in order to establish or strengthen financial management and accounting systems in order to more effectively manage and report on funds, goods and services provided under sub-awards.
- Responsible for review of the projects sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented. Provide detailed feedback and guidance to sub-grantee finance focal points to make corrections and/or provide additional written information as needed to close financial reports.
- Responsible for tracking timely submission of partners’/CBOs financial reports and payments to ensure timely transfer of resources and avoid delays in implementation after review the sub-grantees Request for Payment and reconciled with general ledger.
- Assist his/her supervisor with following up on the subgrantees’s compliance issues and audits and document resolutions;
- Responsible for maintaining subgrant financial files in accordance with the Field Finance Manual and subawards manual.
- Conduct partner/CBOs site monitoring visits as per monitoring plan and provide reports for Subgrant & Compliance Manager review.
- Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.
- Responsible for recording sub-grantees reviewed reports in NAVIGATOR, maintaining sub awards cards and any Navigator requirements.
Capacity Strengthening and Support to Local Partners
- Work closely with partners/CBOs to identify capacity development priorities in financial management, reporting
- Conduct finance and compliance training/mentoring for local partners/CBOs, including orientation for new hires, making visits to partners’/CBOs offices, providing necessary resources or materials, etc.
- Provide guidance to grantees in how to meet special award conditions, including providing templates for procurement, accounting, HR and financial management as relevant. Meet with grantees to explain the best practices in these procedures and support their customization of these policies.
- Responsible for financial management capacity support to partners/CBOs directly under his supervision through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans.
- Collaborate closely with program staff to ensure capacity development support to partners/CBOs under his supervision is tailored, targeted and responsive to their organizational needs and priorities.
- Creatively problem solve with partners/CBOs to develop protocols and procedures that are both compliant and contextually appropriate.
- Assist the Compliance Manager with development of partners/CBOs financial policies/procedures as required.
- Assist the Compliance Manager with following up on financial capacity development plan effectiveness and participates in lessons learned sessions to create actionable items for future improvement for both the projects and its partners/CBOs.
Operational Finance
- Be familiar with the field finance manual, procurement manual and any additional MC Jordan policies;
- Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and procedures and Donor regulations;
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Replace the sub grant finance Compliance Manager during his absences
- Other duties as assigned
KNOWLEDGE AND EXPERIENCE:
- Three or more years of finance experience, including budgeting and grant management or auditing
- A university degree in finance, accounting or a related business field is required.
- Two years experience in the Finance Department of an non-governmental organization
- Good understanding of major international donor rules and non-profit accounting
- Prior experience with computerized general ledger software
- Advanced computer skills in MS Office programs, particularly Excel and Access.
- Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior auditing experience is considered a plus
- Excellent oral and written English skills
SUCCESS FACTORS:
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor subgrantee compliance as well as to provide support and training for subgrantee personnel is critical. The Subgrant Compliance Officer must be willing to travel to Mercy Corps field offices, subgrantee offices and project sites.
