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Logistic Assistant
Core Functions / Responsibilities:
1. Processes logistics requests from programmes and ensures follow-up action completed.
2. Assist monitoring the day-to-day office and logistical movements performed by the Office Helpers or Laborers.
3. Prepare loading and offloading plans, and monitor the process goes according to planned. Submit Purchase Request Form (PRF) for the number of trucks and laborers required. Ensure standard Waybills or Good Receiving/Delivery Notes are duly complete.
4. Check and verify all incoming and outgoing goods, to and from the Office of Procurement & Logistics and storages, as stipulated in the Purchase Order or Delivery/Release Order.
5. Assist monitoring that accurate and complete accounting, reporting and internal control systems of the storages are functioning, and that all relevant records are properly maintained.
6. Carry out regular physical count/inventory of the storages.
7. Maintain the stock level of drinking water, office supplies, stationaries and toners. Prepare PRF when the stock level reached the minimum order level.
8. Assist the yearly physical inventory check.
9. Making hotel reservation for IOM staffs, guests and events
10. Maintains appropriate filing of logistics documents and storage stock cards.
11. Checks all invoices for logistics services, office utilities and communication bills; verify, summarize and submit invoices to the supervisor for certification and approval
12. Perform other related duties as may be required
Required Qualifications and Experience
Education & Experience
University degree in Purchasing and Supplies Management, Management, or any related field from an accredited academic institution with two (2) years of relevant professional experience as procurement/logistics.
OR
Completed High School degree from an accredited academic institution with four (4) years of directly relevant professional experience.
Skills
· Work experience from a multicultural organization or diplomatic mission an advantage.
· Computer literacy including proficiency in MS Office applications.
· Commitment, efficiency, self-motivation, creative thinking and strong organizational skills.
· Flexibility, diplomacy, and good customer relations.
· Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
· Ability to draft official documentation in Arabic and English
· Detail oriented individual with the ability to achieve thoroughness and accuracy when accomplishing a task.
Languages
Fluency in English language and Arabic language is required.
Required Competencies
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 1
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition to a clearance from the local government “Court Clearance”.
How to apply:
Interested external candidates are invited to submit their applications plus motivation letter via Akhtaboot website, by 18 January 2021 at the latest, referring to this advertisement and VN #142228
Interested Internal candidates need to submit their application plus a cover letter to vacancyamman@iom.int by 18 January 2021, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal.
In order for an application to be considered valid, IOM only accepts online profiles duly completed in Akhtaboot website for External candidates and vacancyamman@iom.int for internal candidates.
Posting period:
From 04 January 2021- 18 January 2021.
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