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1. Purpose of the Position:
Reporting to the Development and Partnerships Director (DPD), the role of the Senior Grant Proposal Specialist is to support the DPD in the design and implementation of GFP’s fundraising strategy with an emphasis on proposal development, review and coordination. The Grant Proposal Specialist manages the GFP’s day-to-day proposal development process; prepares high-quality and effective fundraising materials, including but not limited to grant and partner proposals, fundraising-specific documents, and reports to identified target donors and partners including governmental donors, non-governmental philanthropic donors, and commercial partners; and reviews proposals and reports prepared by other colleagues. S/he, in collaboration with the DPD, also identifies, researches and engages prospective donors and partners, introducing them to GFP and building a relationship for support. The Senior Grant Proposal Specialist will apply best practices and the highest standards of accuracy, and coordinate with the Programmes, Support Services, Finance, and Communications Departments, the Institute, and GFP Delegates and Pioneers, to deliver carefully-tailored, timely proposals and reports with high quality text, data, and references, to secure new and increased funding for Generations For Peace programmes, research and capacity development.
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2. Responsibilities:
- Managing GFP’s day-to-day proposal development process, tracking the status of ongoing proposals led by the Senior Grant Proposal Specialist and other colleagues, ensuring deadlines are met and that proposed programmes align with GFP and donor priorities
- Strategically focusing on targeted priority opportunities (in Jordan, USA, and elsewhere) ranked in priority order in discussion with DPD
- Developing proposal plans, timelines, and templates in compliance with specific donor requirements to effectively coordinate between departments and ensure timely submission of proposals and reports
- Researching background materials (including country context analyses, country strategies, previous proposals, donor strategies, reports, and research studies), and gathering input of Programmes Department and GFP Delegates and Pioneers to produce relevant, informed, and locally responsive proposals and reports
- Developing and using in-depth knowledge of GFP programs, including values, approach, and impact, to describe persuasively to donors, partners, and stakeholders
- Liaising with the Programmes Department and Institute, and other colleagues, to coordinate proposal and report inputs which include high quality text, data, photos and video, which combine research and evaluation data with compelling human stories with photos and videos showing positive impact for beneficiaries
- Preparing strategically-tailored proposals for donors and partners, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP proposals to donors and partners
- Preparing high quality, impact-driven reports for donors and partners, applying best practice and the highest standards of accuracy, taking personal responsibility for the quality of all GFP reports to donors and partners
- Reviewing proposals prepared by other colleagues, ensuring they comply with donor priorities and guidelines and persuasively describe GFP’s proposed actions
- Ensuring effective handover of successful proposals to the Grants Management Team, and supporting them in the grant kick-off process
- Donor and Partner Development
- Researching prospective donors and partners and identifying new prospects and funding opportunities
- Scheduling and participating in donor and partner meetings and obtaining feedback from donors and partners to allow Generations For Peace to respond to their needs
- Fundraising Knowledge Management
- Utilising the server, OneDrive, Teamwork.com, Salesforce and other systems to improve and innovateFundraising Department fundraising and knowledge management practices
- Participating in intra- and inter-departmental meetings to ensure collaboration and coordination between and among the Fundraising Department and other colleagues; including but not limited to weekly calls with DPD, bi-weekly Fundraising meetings, coordination calls with other departments, Facetime with Programmes, all-staff meetings and presentations, etc.
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5. Education, Qualifications, Competences, Skills Required:
Essential:
- Master’s Degree minimum, in a relevant discipline
- At least 5 years’ professional experience in non-profit fundraising, communications and donor engagement
- Specific experience and track-record in securing governmental donor funds: grant proposal writing and reporting, including for USAID, US Department of State, EU, DFID, Norwegian Government, etc.
- Specific experience and track-record in securing Non-Governmental donor funds from foundations and philanthropic donors: grant proposal writing and reporting, including for US-based foundations
- Experience managing and coordinating proposal inputs from various colleagues, and overseeing grant-writing processes in a non-profit
- Experience drafting high quality communications in different formats
- Excellent spoken and written English, and in particular top quality written English communications
- Excellent attention to detail and time management skills, ability to handle multiple competing deadlines and priorities
- Excellent computer skills (documents/spreadsheets/databases/presentations/multi-media/calendars/email)
- Cultural sensitivity and understanding of different interpretations of communications approaches in different global, regional, and local contexts
- Interest in global current affairs, conflict resolution and peace building, and international development
- Proven ability to fit into a young, diverse, dynamic team as a team player, leader, mentor, and capacity-builder
Preferred:
- Experience and track-record in securing Commercial Partner support in cash and value-in-kind
- Experience in an international peacebuilding organisation
- Proficiency in Arabic is useful but not required
Interested candidates are encouraged to apply before the closing date 16th Nov 2019
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2- International Programmes Manager
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1. Purpose of the Position:
Reporting to, guided and directed by the Programmes Director, the International Programmes Manager will be responsible to:
- Lead the overall strategic planning for GFP International Programmes, ensuring alignment with broader GFP strategic and annual plans, and thought leadership in conceptualizing and communicating internally and externally about GFP international programmes
- Direct, supervise, manage, mentor and lead the development of International Programmes Team staff, liaising with the Institutional Learning Team and the rest of Programmes Department and takes part in the activities promoting and supporting competency development and horizontal learning across the Department
- Leading the team in robust technical design, budgeting, development, implementation, monitoring, evaluation and reporting of cost effective, innovative, high quality GFP international programmes delivering measurable, sustainable impact, in accordance with GFP Programming Framework and available resources
- Leading the team in establishing and developing and nurturing partnerships with donors, and in development of partnership and grant proposals and reports, liaising with Fundraising team and Communications team
- Leading the team in establishing and developing and nurturing partnerships with Local Partner Organisations, and in development of partnership agreements, capacity development, and reports
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2. Responsibilities:
Leading and supervising work and capacity/professional development of assigned International Programme(s) staff by:
- Strategic and Thought Leadership and Representation
- Support the Programmes Director in the development of strategic plans and documents for International Programmes
- Ensure that the international programmes are delivering on and monitoring their performance against the results in the Strategic and Annual Plans
- Participate in conceptualizing and designing cost effective, innovative and high quality programmes in different countries
- As approved by the Programmes Director, providing information content about GFP International Programmes, and liaising with, the Communications Department on all marketing, events, communications, and sponsorship
- Rrepresent GFP in discussions with Delegates and Pioneers and implementing partners on Programme plans and activities in assigned countries
- Preparing general briefings for staff and other audiences on GFP International Programmes
- Programmes Department staff management and development
- leading on competency development and growth of International Programme(s) staff
- Manage International programmes Teams to deliver on the programme strategy, providing leadership and guidance and ensuring that the management of the team is in line with GFP’s policies and procedures
- Working with the HR team to manage staff and resources for International programs
- In coordination with Programmes Director & HR Department lead on the staff recruitment, development, and performance appraisal
- Identifying the areas requiring further mentoring for the International Programme(s) staff and translating those into a specific mentoring plan to be followed on
- Based on developed mentoring plans, providing direct support, guidance and mentoring to Programmes staff working on Jordan Programme(s), to support their capacity development and strengthen their effectiveness
- Leading International Programme development and delivery
- As approved by the Programmes Director, liaising with the Institute on all Monitoring & Evaluation of International Programmes, to learn and assess inputs, outputs, outcomes and impact
- Ensure continuous updating of programmes database/extranet and monthly reports to the Programmes Director on progress of Programmes, problems arising, and plans for continual innovation and growth.
- leading meetings and regular one-on-one meetings for task tracking, execution and reporting
- Supervise programmes planning and implementation, driving use of Theory of Change based on sound country context and local conflict analysis in the assigned programmes
- Supervise and assist the team leaders to set operational plan and timeline of International programmes, including the development, functioning and management of the implementation system
- Oversee the development of program and project improvement plans, to ensure effective and timely implementation of the projects and program
- Leading programmes budgeting process, and provide ongoing oversight, management, and status reporting of International Programmes budgets to the management
- Leading on cost-effective financial management of International Programmes including development, approval, regular monthly expenditure tracking, accounting, and reporting
- Responsible for the evaluation of International programmes and identify areas for improvement
- Review and approve quarterly, intermediate and annual programmes’ status reports required for management and donors, reflecting achievements made, challenges and solutions
- Sharing and promoting horizontal learning across International Programmes’ staff in the assigned programmes
- Grant and proposal development, and donors reporting
- leading, supported by Programmes Director and in coordination with Fundraising and Communications Department staff, on the development and stewardship of effective relationships/partnerships with each donor, commercial partner, and media partner supporting International Programme(s)
- Providing input to proposals, presentations and reports to donors and partners
- Ensuring regular flow of high-quality information to feed Communications needs, and Donor/Partner reporting
- Establishing and nurturing effective partnerships with Local Partner Organisations
- Support the Programmes Director to Establish and nurture effective partnerships with Local Partner Organisations for every programme in the assigned countries, for enhanced local capacity, strengthened local administration, greater sustainability and cost-effectiveness
- Support the Programmes Director to Lead on the assessments of Local Partner Organisations in the assigned countries
- Any other delegated programmes related tasks as prescribed by supervisor
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3. Key Results Areas:
- Leadership, development and mentoring of assigned Programme(s) staff
- Documented behavioural change impact of delivered international programmes
- Documented quality of delivered Programme(s)’ implementation and adaptation
- Cost-effectiveness and sustainability of activities in assigned Programme(s)
- Development and completion of high-quality reporting documentation to donors and partners
- Quality of evidence, information, and data provided for communications use
- Quality of relationships with donors, partners, and Local Partner Organisations in assigned Programme(s)
- Quality of programmes database for assigned Programme(s)
- High-quality inputs into development of programme donor proposals and grant applications
- Continuous personal learning, competency development, and growth
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4. Generations for Peace Values:
- Leadership: demonstrating leadership and fostering leadership in others, both within the Programmes Department and with Delegates and Pioneers in the field.
- Respect & Tolerance: showing respect and tolerance for all, within the Programmes Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field.
- Empowerment & Teamwork: supporting Programmes Department members and Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in teamwork.
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk.
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5. Education, Qualifications, Competences, Skills Required:
- University bachelor’s degree essential, preferably in a relevant discipline.
- At least seven years’ professional experience in a related position/positions
- Experience in leading a team of ten members or more.
- Experience in project and programme management, preferably in international development.
- Experience in managing volunteer-led community programmes
- Experience in conflict transformation and peacebuilding programmes
- Experience in programme design, implementation, monitoring and evaluation
- Experience establishing and developing partnerships with organisations
- Experience in training and facilitation
- Experience in mentoring others
- Experience in curriculum development
- Experience of working in a multi-cultural team
- Ability to manage multiple concurrent priorities and work under pressure
- Ability to reflect, learn, and improve, and experience in using feedback processes for learning
- Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email)
- Excellent spoken and written English and Arabic, including written programme plans and reports
- Interest in global current affairs, conflict and peace building and international development
Preferred:
- Masters’ Degree in a relevant discipline
- Demonstrated knowledge of different theories of conflict transformation and social change
- Experience in international development especially community development and behaviour change programming is useful but not essential
- Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential
- Experience in sport-based approaches to behaviour change is useful but not essential
- Experience in arts-based approaches to behaviour change is useful but not essential
- Experience in dialogue approaches for conflict transformation is useful but not essential
- Experience in advocacy for community-led change is useful but not essential
- Experience in event management is useful but not essential
- Travel and experience working in other countries
Intrested candidates are encoraged to apply before the closing date on 16th of Nov 2019
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