ABOUT RI: Relief International (RI) specializes in relief and development programs that benefit people in acute distress. A registered non-profit in the US, UK, France and Belgium, our work targets those fragile countries or communities that suffer from man-made or natural crises that impede human development. The people that we serve live in 14 countries across the Middle East, Africa, and Asia where the debilitating effects of political instability, forced displacement, and natural disasters are pervasive. RI has been working in Jordan since 2004, providing vital services to refugees and vulnerable host communities across the country.
Summary:
The Grants Coordinator is involved in program design and proposal development, donor reporting, grants information management, and grants management capacity-building efforts. The Grants Coordinator also supports programmatic and budgetary monitoring, compliance with donors and internal RI rules and regulations. The Grants Coordinator will work closely with the in-country program teams and will report to RI's Program Director or Country Director if Program Director absent.
Essential Position Responsibilities and Duties:
Grants & Compliance
- Ensure that reports to donors are submitted on time and are coherent and accurately written (monthly, quarterly, interim and/or final report depending on donor deadlines).
- Ensure high quality standards for all donor reports.
- Maintain hard and soft files on RI Jordan’s grant portfolio.
- Play a role in Grant Opening and Closing meetings, as well as monthly/regular grants review meetings and ensure proper follow up of issues raised.
- Monitor and support the use of grants management tools from RI’s Program Management Framework (PMF) for related areas of grants management.
- In coordination with relevant staff in country, monitor implementation of programs from the perspective of ensuring accordance with donor and RI’s internal requirements.
- To distribute and share with all RI staff copies of all documentation (grant proposals, reports, budget etc.) related to their specific programs. Ensure comprehensive grant files are maintained up to date and are available for use.
- Support development of external communication tools as relevant for donor reporting and visits/meetings with the Communications Officer and relevant program leads.
Proposal Development
- Support program staff teams in the development of quality proposals. Act as the lead writer for most proposals.
- Liaise with Regional Program Development and Technical Units to ensure proposals meet internal standards, apply RI’s Program Framework principles and are donor compliant.
- Working closely with relevant program and M&E teams to ensure data to drive proposals is collected through organized assessments, etc.
- Ensure high quality standards for all concept notes and proposals.
Qualifications and Requirements:
- Master's degree in relevant field
- At least 4 years of international work experience in relief or development programs
- Excellent oral and written reporting skills and demonstrated ability to write and edit reports under deadline pressure.
- Ability to write clear and concise reports and proposals and to meet required reporting deadlines
- Working knowledge of budget development and management
- Experience conducting assessments, preferably using participatory approaches
- Experience working in a multi-cultural setting
- Competence with Windows, Microsoft Office
- Ability to work in unstable security environments
- Previous experience working with international donors, including but not limited to USG, EU, U.N. agencies.
- Fluent written and spoken English required, with very strong writing skills.
Personal qualities:
- Ability to work under pressure, both independently and with teams
- Flexibility
- Ability to work in a dynamic environment and to multi-task to meet deadlines
- Promotes teamwork, contributes towards building team consensus and acts as a team player
- Consistently approach work with energy and a positive, constructive attitude
- Demonstrates ability to identify problems and take initiative to propose solutions
