تعلن شركة Ferring Pharmaceuticals عن حاجتها الى :
Job Title:Executive Assistant
Job Description:Job Role
Execute daily administrative work for the Vice President with a minimum of guidance/ direction
Job Description
Execute daily administrative work for the Vice President with a minimum of guidance/ direction
Job Description
- Complete a broad variety of administrative tasks for the VP including but not limited to greeting and directing all visitors, screening calls, mail processing, managing an extremely active calendar of meetings, composing correspondences, collecting reports, coordinating the maintenance of office equipment, administering petty cash according to established procedures.
- Arrange complex and detailed travel plans, itineraries, and agendas; and compile documents for travel-related meetings and coordinate pre-planning of trips, and process travel expenses and reimbursements.
- Support the organization of events, such as internal meetings, conferences, visits from guests, monthly gathering and special events.
- Back up electronic files using proper procedures. Performs records management of a complex filing system, creating files and records as necessary using judgment and knowledge of office requirements, updating files and records, determining retention, and retrieving files and documents as needed.
- Act as a liaison between the VP, subordinates or others by transmitting directives, instructions, assignments, and following up on the status of such.
- Act as the Local Document Responsible Person for the management of the local SOP system and Archive Responsible for the department.
- Oversee Office Management:Ensure office staff has sufficient equipment, furniture, stationery etc. to permit them to work effectively.
Ensure maintenance of inventory and office supplies, and related contracts in line with local & global SOPs
Ensure general administration of office utilities, insurance and courier & shipping services.
- Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.
- Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
- Has the functional and technical knowledge and skills to do the job at a high level of accomplishment.
- Enjoys working hard; is action oriented and full of energy for the things he/she sees as challenging; not fearful of acting with a minimum of planning; seizes more opportunities than others.
- Can marshal resources (people, funding, material, and support) to get things done; can orchestrate multiple activities at once to accomplish a goal; uses resources effectively and efficiently arranges information and files in a useful manner.
- Provides the information people need to know to do their jobs and to feel good about being a member of the team, unit, and/or the organization; provides individuals information so that they can make accurate decisions; is timely with information.
- Knowledgeable about how organizations work; knows how to get things done both through formal channels and the informal network; understands the origin and reasoning behind key policies, practices, and procedures; understands the cultures of organizations.
