تعلن منظمة كير الفرنسية عن حاجتها الى :
Administration Coordinator
- JOB SUMMARY:
The Administration Coordinator is responsible for managing and coordinating the CARE Syria Country Office (CSCO) Headquarters (HQ) administration functions and services with particular emphasis on assest management, fleet management, office management, visa, work/residency permit management, real property management, IT and records management. S/he ensures that support requirements for programs are carried out efficiently and activities follow CARE’s established operating policies, procedures and standards. The Administration Coordinator reports to the Head of Operations and will supervise other Admin staff within the Admin Unit. The Administration Coordinator will coordinate closely with the Supply Chain and Human Resources Units and as well as Finance Department. S/he must demonstrate the adoption of efficient and cost effective methods; and must have a strong customer service focus.
- RESPONSIBILITIES AND TASKS:
Job Responsibility No.1: General Administration
- Create a working atmosphere and build team spirit that encourages competent and accountable administrative staff to effectively provide support services in all departments.
- Prepare, and follow-up on the implementation of policies and procedures necessary to regulate and control mission wide Administration, property and vehicles.
- Regularly review administration policies and procedures and advice on required amendments, additions, and deletions.
- Train/orient existing/new employees on administration policies and procedures whenever required.
- Develop and support the Administrative staff in maintaining and updating filing systems
- Encourage formal and informal program support discussions with program and field office administration staff to develop open communications, improve services and increase confidence in the admin team.
Job Responsibility #2 Government and legal liaison
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Job Responsibility #3 Offices and Guest Houses Management
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Job Responsibility #4 Assets Management
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Job Responsibility #5 Fleet and travel Management |
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Job Responsibility #6: Staff Management
- Coach direct supervisee(s).
- Identify training needs and work with HR department to take them into account in relevant training plans.
- Initiate, evaluate and propose any staffing changes such as promotion, termination, and remuneration adjustments for supervisees.
- Ensure adequate staff performance management is applied appropriately.
Job Responsibility #7 General Responsibilities
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- QUALIFICATIONS – (must be specific, realistic and related to job responsibilities)
- Required Qualifications
- Bachelor’s Degree in Administration/Business Management; Law
- minimum professional experience of 5 years in the management of administrative procedures, of which at least 2 in International NGO or an international organization.
- Knowledgeable of visas, work and residency permit requirements and processes
- Fluent in written and spoken English and Arabic.
- Should be proficient in computer use and its applications.
- Critical Competencies
- Excellent interpersonal skills
- Good communication skills;
- Negotiation
- Planning, organizing and problem-solving
- Excellent analytical skills
- Ability to work under-pressure and respond positively to feedback
- Ability to work in a diverse cross culture team
- Attention to detail
- Coordination abilities
- Conceptual and adaptable
Key performance factors
- Effective visa, work and residency permit planning and management
- Maintenance and accuracy of key Admin reports (travel tracker, lease commitments, utilities tracker, fuel consumption report, assets reports, etc.)
- Asset register maintenance and timely annual asset physical count
- Lease and service contracts tracking
- Admin processes cost effectiveness
- CONTACTS/KEY RELATIONSHIPS:
6. Other Key Relationships
Internal Contacts
- Program Managers
- Finance
- Procurement
- HR
External Contacts
- Government offices
- Landlords
- Service providers
- WORKING CONDITIONS:
6 Working Conditions
This position will be based in Amman and may require travelling to CARE’s Offices when there is a need.