تعلن IOM-International Organization for Migration-Jordan في عمان عن حاجتها الى :
Program Assistant_ Administrative Support-Refugees (Canadian Orientation Aboard)
Position Title: Program Assistant, Administrative Support-Refugees (Canadian Orientation Aboard (COA))
Vacancy No: JOR/04/2019
Duty Station: Amman – Jordan
Classification General Staff, Grade G4
Type of Appointment: One Year Fixed term, with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 09 February 2019
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Organizational Context and Scope
Context:
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. I0M is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. The Government of Canada, through its department of Immigration, Refugees and Citizenship Canada (IRCC) has signed a Contribution Agreement with the International Organization for Migration for the delivery of pre-departure services to refugees bound for Canada.
, with the following duties and responsibilities:
Core Functions / Responsibilities:
Under the administrative supervision of the Project Coordinator and Facilitator – Refugees (Canadian Orientation) Abroad in Jordan and the overall programmatic supervision of the Geneva-based Canadian Orientation Abroad Global Programme Manager, the IOM Jordan-based Facilitator COA Coordinator will be responsible for the following functions:
1. Support the COA Coordinator-Facilitator in the scheduling, planning and reporting process;
2. Support the COA Coordinator-Facilitator with the ad hoc delivery of refugee youth-related services, including a youth briefing, whenever permitting;
3. Support the registration, monthly training schedules, follow up with refugees and with various IOM departments such as security, accounting, procurement for the preparation, delivery and closing of COA sessions;
4. Complete iCARE reports (quarterly), gather statistical data (in coordination with Canadian Embassy, COA Statistics team in Manila and COA Ottawa office), and upload on the shared folders; Closely monitor COA registration, in coordination with IOM OPS and IOM MHD;
5. Coordinate with IOM Amman’s Finance department and Logistics Unit to make sure that refugees get the travel reimbursement and are provided accommodation when required;
6. Coordinate with relevant food vendors to ensure everyday lunch for refugees are provided on time maintaining high standard of hygiene;
7. Provide Logistic and Administrative support in generating Purchase Requests (PR);
8. Ensure proper management of equipment and communication devices in the office and on site in the COA training room;
9. Maintain inventories of all instructional supplies and report inventory to the supervisors on a timely manner;
10. Provide translation and interpretation services when needed;
11. Perform other duties as may be requested from time to time.
Required Qualifications and Experience
Education & Experience
1. Bachelor’s Degree in Teaching with at least two years of relevant work experience; or, High- school diploma with at least four years of relevant work experience.
2. Experience working in cross-cultural settings.
3. Empathy towards refugees and their predicament.
4. Experience in working with statistics and writing lesson plans.
5. Mature individual able to pay attention to detail and submit reports as required.
6. IOM Functional Competencies required: Effective Communicator, successful negotiation, creative analytical thinker, active learner, strong team player and cross-cultural facilitator.
7. Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Power Point, Outlook, Internet and E-mail.
Languages
Fluency in both written and spoken English, country language and/or language spoken by refugees.
Required Competencies
Competencies
Values
· Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
· Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioral indicators level 1
· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
· Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
· Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition to a clearance from the local government “Court Clearance”.
How to apply:
Interested Internal candidates are invited to submit their application plus motivation letter to vacancyamman@iom.int by February 09, 2019, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal.
In order for an application to be considered valid, IOM only accepts online profiles duly completed in vacancyamman@iom.int
Interested External candidates are invited to submit their applications via Akhtaboot website, by February 09, 2019 at the latest, referring to this advertisement VN# 101933 (VN/JOR/04/2019)
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the Akhtaboot website.
For further information, please refer to: http://www.iom.int/
Posting period:
From 27.01.2019 to 09.02.2019
vacancyamman@iom.int
